Kenya stands as East Africa's healthcare technology leader, with Nairobi emerging as a hub for health-tech innovation. As the country pushes toward Universal Health Coverage (UHC) and digital health transformation, pharmacies and hospitals need robust software solutions that integrate with local systems like NHIF and M-Pesa. This comprehensive guide compares the leading pharmacy and hospital management software options available in Kenya for 2026.
Kenya's Healthcare Software Landscape 2026
Key drivers shaping Kenya's healthcare software market:
- NHIF Integration: National Hospital Insurance Fund electronic claims mandatory
- SHA Transition: Social Health Authority (SHA) replacing NHIF with new digital requirements
- KRA eTIMS: Kenya Revenue Authority electronic tax compliance for healthcare billing
- M-Pesa Dominance: Over 30 million active M-Pesa users requiring seamless integration
- Kenya HMIS: Government health information management system standards
- PPB Compliance: Pharmacy and Poisons Board regulations for pharmaceutical tracking
Top Pharmacy Software in Kenya 2026
1. PharmaPOS by MedSoftwares
PharmaPOS offers comprehensive pharmacy management with deep integration into Kenya's healthcare ecosystem.
Key Features for Kenya:
- Pricing: KES 45,000 - KES 150,000 one-time (no monthly fees)
- M-Pesa: Native Safaricom M-Pesa integration with instant confirmation
- NHIF/SHA: Electronic claims submission and processing
- KRA eTIMS: Automatic tax invoice generation and compliance
- Offline Mode: Full operation during power/internet outages
- Inventory: FEFO expiry tracking, PPB-compliant controlled substance logs
- Multi-Branch: Centralized management for pharmacy chains across Kenya
Kenya-Specific Advantages:
- No recurring monthly fees - one-time investment
- Works offline during power outages common in some areas
- Local East Africa support team based in the region
- KES as default currency with multi-currency support
- Integration with major Kenyan insurance providers
2. Medbook Kenya
Medbook Kenya Ltd. offers pharmacy management systems tailored for local and international pharmaceutical standards.
Key Features:
- Focus: Pharmacy management with local compliance
- Customization: Adaptable for single locations or chains
- Compliance: Local regulatory standards support
- Integration: Various pharmacy workflow options
Considerations:
- Contact for current pricing structure
- Verify M-Pesa integration capabilities
- Check NHIF/SHA claims support status
3. Kinetic Technologiez
Kinetic offers pharmacy management systems in the Kenyan market.
Key Features:
- Target: Kenyan pharmacy market
- Modules: Pharmacy-specific management tools
- Local: Kenya-based provider
4. MoveTech Solutions Kenya
MoveTech provides pharmacy software with local support understanding Kenyan pharmacy needs.
Key Features:
- Development: Input from pharmacists and pharmacy technicians
- Support: In-house team familiar with local business needs
- Industry Focus: Cutting-edge pharmacy software features
Pharmacy Software Comparison - Kenya
| Feature | PharmaPOS | Medbook Kenya | MoveTech |
|---|---|---|---|
| Pricing | KES 45K-150K one-time | Contact vendor | Contact vendor |
| M-Pesa Integration | ✅ Native Safaricom | ⚠️ Verify | ⚠️ Verify |
| NHIF/SHA Claims | ✅ Full integration | ⚠️ Check status | ⚠️ Check status |
| KRA eTIMS | ✅ Auto-compliant | ⚠️ Verify | ⚠️ Verify |
| Offline Mode | ✅ Full offline | ⚠️ Check | ⚠️ Check |
| PPB Compliance | ✅ Controlled substance tracking | ✅ Local compliance | ⚠️ Verify |
| Multi-Branch | ✅ Included | ✅ Available | ✅ Available |
Top Hospital Management Software in Kenya 2026
1. HospitalOS by MedSoftwares
HospitalOS provides comprehensive hospital management integrated with Kenya's healthcare systems.
Key Features for Kenya:
- Pricing: KES 80,000 - KES 400,000 one-time license
- Modules: OPD, IPD, Laboratory, Pharmacy, Billing, Radiology
- NHIF/SHA: Full claims integration for insurance processing
- KRA eTIMS: Automatic tax-compliant billing
- M-Pesa: Patient payments via mobile money
- EMR: Full electronic medical records with Kenya HMIS alignment
- Offline: Critical functions during connectivity issues
2. Hanmak - MedicentreV3
MedicentreV3 by Hanmak is one of the first modern HMIS solutions in Kenya, now powering 250+ hospitals across Africa.
Key Features:
- Experience: One of Kenya's pioneering HMS solutions
- Scale: 250+ hospitals across Africa
- KRA eTIMS: Auto-syncs with KRA for compliant receipts
- Compliance: Audit-ready financial records
- Modules: EMR, billing, patient care, operations
Considerations:
- Established market presence with proven track record
- Contact for current pricing structure
- Verify specific module availability for your facility size
3. AfyaServe
AfyaServe, a subsidiary of RIANA Group, provides HMS solutions across Kenya.
Key Features:
- Parent Company: RIANA Group - leading technology provider in Kenya
- Focus: Patient experience and administrative simplification
- Technology: Sophisticated technological support for healthcare facilities
- Modules: Hospital management and patient engagement
4. Azania Systems
Azania provides comprehensive Hospital Information Management Systems in Nairobi.
Key Features:
- Location: Nairobi-based development and support
- Coverage: Clinical, administrative, and financial automation
- EMR: Secure, paperless patient documentation
- Target: Hospitals and healthcare facilities
5. Sanitas HMIS (Fortis Innovations)
Sanitas HMIS manages all aspects of hospital operations from medical to HR.
Key Features:
- Scope: Comprehensive - medical, supplies, financials, HR, CRM
- Processing: Full service processing capabilities
- Integration: Multiple operational areas unified
6. Titansoft Limited
Titansoft offers HMIS solutions for hospitals, clinics, and healthcare facilities in Nairobi.
Key Features:
- Automation: Clinical, administrative, financial processes
- Target: Hospitals, clinics, healthcare facilities
- Operations: Streamlined facility management
Hospital Software Comparison - Kenya
| Feature | HospitalOS | MedicentreV3 | AfyaServe | Azania |
|---|---|---|---|---|
| Pricing Model | One-time KES 80K-400K | Contact vendor | Contact vendor | Contact vendor |
| KRA eTIMS | ✅ Auto-compliant | ✅ Auto-sync | ⚠️ Verify | ⚠️ Verify |
| NHIF/SHA | ✅ Full integration | ✅ Available | ⚠️ Check | ⚠️ Check |
| M-Pesa | ✅ Native | ⚠️ Verify | ⚠️ Verify | ⚠️ Verify |
| Offline Mode | ✅ Yes | ⚠️ Check | ⚠️ Check | ⚠️ Check |
| Laboratory LIS | ✅ Integrated | ✅ Available | ✅ Available | ✅ Available |
| Hospital Count | Growing | 250+ Africa | Kenya-focused | Nairobi area |
Why Kenyan Healthcare Facilities Choose MedSoftwares
1. M-Pesa Native Integration
Kenya leads the world in mobile money usage. PharmaPOS and HospitalOS offer seamless M-Pesa integration, allowing patients to pay via mobile money with instant confirmation and automatic reconciliation.
2. KRA eTIMS Compliance
Automatic generation of KRA-compliant electronic tax invoices eliminates manual reporting and ensures your facility stays compliant with Kenya Revenue Authority requirements.
3. NHIF/SHA Ready
As Kenya transitions from NHIF to the Social Health Authority (SHA), our software is designed to adapt to new requirements while maintaining current NHIF claims processing.
4. One-Time Licensing
No monthly fees means predictable costs. Kenyan facilities keep more revenue instead of paying ongoing software subscriptions.
5. Offline Capability
While Kenya's connectivity has improved significantly, our software works offline during outages, syncing automatically when connection returns.
6. East Africa Regional Support
Support team familiar with Kenyan healthcare regulations, PPB requirements, and local business practices.
Kenya Healthcare Software Trends 2026
- SHA Transition: New Social Health Authority requirements driving software updates
- Digital Health Strategy: Government push for healthcare digitization
- Interoperability: Kenya HMIS standards for data exchange
- Telemedicine Growth: Post-COVID continued virtual care adoption
- AI Integration: Predictive analytics and diagnostic support emerging
Getting Started in Kenya
For Pharmacies:
- Request a demo with KES pricing
- M-Pesa and NHIF/SHA integration setup
- PPB compliance configuration
- Staff training (1-2 weeks)
- Go-live with ongoing support
For Hospitals:
- Schedule consultation
- Facility assessment and module selection
- KRA eTIMS and insurance integration
- Department-by-department rollout
- Comprehensive staff training
Conclusion
Kenya's position as East Africa's healthcare technology hub demands software solutions that integrate with local systems like M-Pesa, NHIF/SHA, and KRA eTIMS. PharmaPOS and HospitalOS deliver these integrations with the added benefits of offline capability and one-time licensing, making them ideal for Kenyan pharmacies and hospitals seeking cost-effective, reliable solutions.
Contact MedSoftwares today for a demo and KES pricing tailored to your Kenyan facility.
