PharmaPOS is a comprehensive pharmacy management system built specifically for pharmacies in Africa, Middle East, Asia, and Latin America. This guide covers every feature in detail.

PharmaPOS Key Features

Core Features Overview

PharmaPOS combines six essential modules into one integrated platform:

Point of Sale (POS) - Fast, accurate transactions
Inventory Management - Complete stock control
Prescription Management - Safety and compliance
Mobile Money Integration - Local payment methods
NHIS/Insurance Claims - Automated processing
Offline Mode - Works without internet

1. Point of Sale (POS)

Fast Checkout

Barcode Scanning: Scan products for instant lookup
Product Search: Find items by name, generic name, or code
Keyboard Shortcuts: Power user commands for speed
Quick Keys: Frequently sold items one-click access

Flexible Pricing

Multi-Unit Sales: Sell by piece, card, or box
Auto Price Calculation: Prices adjust based on unit
Discounts: Percentage or fixed amount
Promotions: Time-limited special pricing

Sales Management

Pending Sales Queue: Pharmacist prepares, cashier processes
Hold & Recall: Save transactions for later
Returns Processing: Handle returns with full tracking
Split Payments: Multiple payment methods per sale

Receipt Printing

Thermal Printer Support: 58mm and 80mm printers
Custom Templates: Your branding and messaging
Reprint Capability: Reprint any historical receipt
Tax Display: Compliant tax information

2. Inventory Management

Stock Tracking

Real-Time Quantities: Always know what you have
Multiple Locations: Store room vs. counter stock
Stock Valuation: Know your inventory value
Low Stock Alerts: Never run out of essentials

Expiry Management

Batch Tracking: Track each batch separately
Expiry Alerts: 30, 60, 90 day warnings
FEFO Enforcement: First Expired, First Out
Expiry Reports: Plan clearance sales

Purchase Management

Supplier Management: Track all your suppliers
Purchase Orders: Create and send POs
Goods Receiving: Receive with batch details
Price Comparison: Compare supplier pricing

Stock Operations

Stock Adjustments: Document additions/removals
Stock Transfers: Move between branches
Stock Take: Physical count vs. system
Variance Reports: Identify discrepancies

3. Prescription Management

Drug Safety

Drug Interaction Checker: Automatic alerts for dangerous combinations
Allergy Warnings: Patient allergy cross-check
Dosage Guidance: Recommended dosing information
Contraindications: Condition-based warnings

Controlled Substances

Schedule Tracking: Track controlled medications
Register Compliance: Maintain required records
Quantity Limits: Enforce dispensing rules
Audit Trail: Complete dispensing history

Prescription Processing

Digital Prescriptions: Enter prescription details
Refill Tracking: Monitor refill eligibility
Prescription History: Patient medication history
Label Printing: Professional medication labels

4. Mobile Money Integration

Supported Providers

PharmaPOS integrates with major mobile money providers:

MTN Mobile Money (Ghana, Uganda, Rwanda, Cameroon)
M-Pesa (Kenya, Tanzania)
Vodafone Cash (Ghana)
AirtelTigo Money (Ghana)
Airtel Money (Uganda, Kenya)
Orange Money (Francophone Africa)

Payment Features

One-Click Payment: Select provider, enter number, done
Payment Verification: Real-time confirmation
Receipt Integration: Mobile money details on receipt
End-of-Day Reports: All mobile money transactions

Benefits

Capture more sales from customers without cash
Reduce cash handling and security risks
Faster transactions than card payments
No merchant fees on many providers

5. NHIS/Insurance Claims

Ghana NHIS

Claims Submission: Direct electronic submission
Price Lists: NHIS price list integration
Claims Tracking: Monitor claim status
Reimbursement Reports: Track payments received

Kenya NHIF

Member Verification: Validate NHIF membership
Claims Processing: Submit claims electronically
Copay Handling: Calculate patient portions
Reconciliation: Match payments to claims

Private Insurance

Multiple Insurers: Support various insurance companies
Eligibility Check: Verify coverage
Copay Calculation: Automatic patient amounts
Claims Batching: Efficient claim submission

6. Offline Mode

How It Works

PharmaPOS stores all data locally, syncing to cloud when connected:

Local Database: Complete data on your computer
Full Functionality: All features work offline
Auto-Sync: Uploads when internet returns
Conflict Resolution: Handles data conflicts intelligently

What Works Offline

| Feature | Online | Offline | |---------|--------|---------| | Sales Processing | Yes | Yes | | Inventory Lookup | Yes | Yes | | Customer Accounts | Yes | Yes | | Receipt Printing | Yes | Yes | | Mobile Money | Yes | No* | | NHIS Claims | Yes | Queued | | Reports | Yes | Yes |

*Mobile money requires internet; sale can be saved for later payment

Why It Matters

In regions with unreliable internet:

No Lost Sales: Continue operating during outages
No Downtime: Your pharmacy never stops
Data Security: Local backup protects against cloud issues
Cost Savings: Don't need premium internet plans

Additional Features

Customer Management

Customer Database: Contact details, purchase history
Loyalty Programs: Points and rewards
Credit Accounts: Track outstanding balances
Purchase History: What they've bought before

Staff Management

User Accounts: Individual logins
Role Permissions: Control who can do what
Activity Logging: Track all user actions
Shift Reports: Performance by staff member

Reporting & Analytics

Sales Reports: Daily, weekly, monthly, custom
Inventory Reports: Stock levels, movement, valuation
Profit Analysis: Margins by product/category
Customer Reports: Top customers, buying patterns
Staff Reports: Performance metrics

Multi-Branch Support

(Standard and Premium plans)

Branch Management: Separate branch operations
Centralized Control: Overview of all locations
Stock Transfers: Move inventory between branches
Consolidated Reports: Combined analytics

Multi-Language Support

English: Full support
French: Complete translation
Arabic: Full RTL support

Multi-Currency Support

Multiple currency pricing
Exchange rate management
Currency conversion
Multi-currency reports

System Requirements

Minimum Requirements

Windows 10/11, macOS, or Linux
4GB RAM (8GB recommended)
10GB storage
Standard display (1366x768+)

Hardware Support

USB/Bluetooth barcode scanners
58mm/80mm thermal printers
Cash drawers
Customer displays

Pricing

| Plan | Workstations | Price | Best For | |------|-------------|-------|----------| | Basic | 1 | $299 | Single location | | Standard | Up to 3 | $499 | Growing pharmacy | | Premium | Up to 10 | $899 | Pharmacy chains |

All plans include:

Full feature access
1 year free updates
Email support
Data migration assistance

View Full Pricing

Get Started

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PharmaPOS

Sales & POS

Inventory

Pharmacy

Payments

Reports

Admin

HospitalOS

Outpatient

Inpatient

Emergency

Diagnostics