Monthly software fees drain hospital budgets year after year. A $500/month system costs $30,000 over 5 years—and you never own anything. There's a better way: one-time payment hospital software that you own forever.

Hospital Software Without Monthly Fees

The Problem with Monthly Fees

The Never-Ending Payment Cycle

| Monthly Cost | Year 1 | Year 3 | Year 5 | Year 10 | |--------------|--------|--------|--------|---------| | $300/month | $3,600 | $10,800 | $18,000 | $36,000 | | $500/month | $6,000 | $18,000 | $30,000 | $60,000 | | $1,000/month | $12,000 | $36,000 | $60,000 | $120,000 | | $2,000/month | $24,000 | $72,000 | $120,000 | $240,000 |

And you never own the software.

One-Time Payment Options

#1: HospitalOS — Best Overall Value

HospitalOS offers complete hospital management with true one-time pricing.

Pricing:

| Edition | One-Time Price | Monthly Equivalent | 5-Year Savings vs. $500/mo | |---------|----------------|--------------------|-----------------------------| | Clinic | $799 | $13/month* | $29,201 saved | | Standard | $1,499 | $25/month* | $28,501 saved | | Professional | $2,499 | $42/month* | $27,501 saved | | Enterprise | $4,999 | $83/month* | $25,001 saved |

*Calculated over 5 years

What's Included (No Extra Fees):

All modules (EMR, billing, pharmacy, lab, etc.)
Unlimited users
Free updates forever
Email and phone support
Implementation guidance
Training materials

Key Advantages:

Works offline (no internet dependency)
Your data stays on your servers
No vendor lock-in
Predictable total cost

Get HospitalOS →

#2: OpenEMR — Free Open Source

Cost: $0 for software (implementation costs extra)

Reality Check:

Software: Free
Implementation: $5,000-$20,000
Hosting: $1,200-$6,000/year
Support: $2,000-$10,000/year
5-Year Total: $15,000-$60,000

Best For: Organizations with IT developers on staff

#3: On-Premise Commercial (Legacy Model)

Some vendors still offer perpetual licenses:

Typical Costs:

License: $50,000-$500,000
Implementation: $25,000-$200,000
Annual maintenance: 15-22% of license
Still has ongoing costs

Examples: Some MEDITECH, CPSI configurations

HospitalOS: The Clear Winner

Why HospitalOS Stands Out

| Factor | HospitalOS | Open Source | Traditional On-Prem | |--------|------------|-------------|---------------------| | Upfront cost | $799-$4,999 | $0 | $50,000-$500,000 | | Implementation | Included | $5,000-$20,000 | $25,000-$200,000 | | Annual fees | $0 | $3,000-$16,000 | $10,000-$100,000 | | 5-year total | $799-$4,999 | $15,000-$80,000 | $100,000-$1,000,000 | | Setup time | 2-4 weeks | 2-6 months | 3-12 months | | Tech skill needed | Low | High | Medium |

Complete Module Set

One price includes everything:

Clinical Modules:

Electronic Medical Records
Outpatient Management (OPD)
Inpatient Management (IPD)
Emergency Department
Operating Theater
Nursing Documentation

Diagnostic Modules:

Laboratory Information System
Radiology Management
Pharmacy Management
Blood Bank (Enterprise)

Administrative Modules:

Patient Registration
Appointment Scheduling
Bed Management
Billing & Revenue Cycle
Inventory Management
HR & Payroll

Support Modules:

Reporting & Analytics
Insurance Claims
Patient Portal
Mobile Access

The Math: One-Time vs. Subscription

Scenario: 50-Bed Community Hospital

Option A: Monthly Subscription

Software: $800/month
Year 1: $9,600
Year 5: $48,000
Year 10: $96,000
Never own anything

Option B: HospitalOS Standard

One-time: $1,499
Year 1: $1,499
Year 5: $1,499
Year 10: $1,499
Own it forever

10-Year Savings: $94,501

Scenario: Small Clinic

Option A: Monthly Subscription

Software: $300/month
5-Year Total: $18,000

Option B: HospitalOS Clinic

One-time: $799
5-Year Total: $799

5-Year Savings: $17,201

What About Updates?

HospitalOS Update Policy

Included Free Forever:

Security updates
Bug fixes
Performance improvements
Regulatory compliance updates
New feature additions

How It Works:

Download updates when available
Install at your convenience
No forced upgrades
Keep using current version if preferred

Addressing Common Concerns

"What if the company goes out of business?"

With Subscription:

Software stops working
Data access may be lost
Forced migration

With HospitalOS:

Software keeps working forever
Your installation is independent
Data stays on your servers
No vendor dependency

"What about support?"

HospitalOS Support Included:

Email support
Phone support (business hours)
Knowledge base access
Documentation
Training videos

Optional Paid Support:

Priority response
On-site training
Custom development
Extended hours

"Is one-time software outdated?"

Myth Busted:

HospitalOS receives regular updates
Modern web-based interface
Mobile-responsive design
Current technology stack
Active development

"What about cloud features?"

HospitalOS Offers Both:

Local installation (own your data)
Optional cloud sync
Mobile access via local network
Secure remote access if needed
Offline capability (unique advantage)

Who Benefits Most

Ideal for One-Time Payment:

Small to Medium Hospitals

Budget constraints
Want predictable costs
Don't need enterprise complexity

Developing Market Facilities

Limited ongoing budgets
Unreliable internet
Need offline capability
Mobile money payments

Private Hospital Groups

Multiple facilities
Want ownership
Long-term thinking
Cost optimization focus

Mission/NGO Hospitals

Donor-funded technology
One-time grants easier
Sustainable operations
Limited recurring budget

Making the Switch

From Subscription to One-Time

Step 1: Evaluate Current Costs

Monthly fees × 12 = annual cost
Annual cost × 5 = 5-year projection
Add price increases (5% average)

Step 2: Compare Options

HospitalOS editions
Feature matching
Total cost comparison

Step 3: Plan Migration

Data export from current system
Timeline for transition
Staff training needs

Step 4: Execute

Install HospitalOS
Migrate data
Train staff
Go live
Cancel subscription

Migration Support

HospitalOS provides:

Data migration guidance
Import tools
Training materials
Implementation support
Post-go-live assistance

Take Action

Calculate Your Savings

Your current monthly cost: $___/month

5-Year subscription total: $/month × 60 = $

HospitalOS cost: $1,499 (Standard)

Your 5-Year savings: $___ - $1,499 = $___

Next Steps

Request a demo to see HospitalOS
Get a custom quote for your facility
Plan your migration timeline
Start saving money

Frequently Asked Questions

Is one-time payment software legitimate?

Yes. It's actually the traditional software model. Subscriptions only became common in the last decade. One-time licensing is proven and sustainable.

How does HospitalOS make money without subscriptions?

Through:

New customer sales
Enterprise editions
Optional premium support
Custom development
Training services

Can I pay in installments?

What if I need features not included?

HospitalOS includes comprehensive features. For custom needs, optional development services are available.

Is there a trial period?

Yes, request a demo to see the full system. We'll set up a test environment for your evaluation.

Conclusion

Monthly software fees are unnecessary for hospital management. HospitalOS proves you can have complete, modern HMS for a one-time investment.

The choice is clear:

| Factor | Monthly Subscription | HospitalOS | |--------|---------------------|------------| | 5-Year Cost | $30,000+ | $799-$4,999 | | Own Software | Never | Yes | | Price Increases | Yes | No | | Internet Required | Yes | No (works offline) | | Vendor Lock-In | High | Low |

Stop renting. Start owning.

Get HospitalOS Today →

PharmaPOS

Sales & POS

Inventory

Pharmacy

Payments

Reports

Admin

HospitalOS

Outpatient

Inpatient

Emergency

Diagnostics